Receptionist/Administrator

Onstream Pipeline Inspection Services Inc. is a provider of Inline and Tethered MFL inspection services to oil and gas pipeline operators, currently servicing the North American market. Due to continued growth Onstream is now accepting applications for the position of Receptionist/Administrator based in Calgary. Apply today!

Key responsibilities

– Answering, screening, directing incoming telephone calls and taking messages

· Managing visitors by greeting, welcoming, and directing them accordingly

· Receiving, sorting and delivering incoming mail, preparing and sending outgoing mail and courier packages

· Creating purchase orders in accounting system (IFS) and obtaining proper approvals

· Assist with processing Accounts Payable bills, includes issuing POs for vendors and matching the vendor invoices to correct POs, securing approvals, and entering in accounting system (IFS)

· Perform general office duties including maintain the AP mailbox, photocopying of bills, invoices, and other supporting backup documentation

· Assist with general inquiries about coding, vendor setup, etc. from corporate AP team

· Assist with pulling backup for quarterly SOX testing

· Adhere to accounts payable standards and policies

· Ensure all deadlines are met and invoices are processed in a timely manner

· Assist with special projects

· Responsible for following up with vendors on outstanding invoices, orders and managing statements of account to maintain accurate and in period receivables

· Maintain tidiness of common areas

· Handle conference room scheduling and set up

· Maintain and order office equipment and inventory of office, kitchen, and janitorial supplies

· Responsible for organized, accurate and proficient documentation collection and data entry

· Compiling and reconciling corporate credit card backup to transaction reports

· Assisting cross-functionally with Finance Team

· Any other duties and responsibilities assigned

Requirements

· High School Diploma; Diploma in Business Admin or post-secondary training in Accounting (asset)

· 2-3 years’ experience in reception / AP data entry role

· Energetic and positive/friendly demeanor

· Proficiency with MS Office products including Word, Excel, PowerPoint and Outlook

· Experienced in IFS (asset)

· Excellent verbal and written communications skills

· The ability to organize and prioritize assignments and take initiative to follow through on pending items

· Pro-active, analytical, detail oriented, and works with sense of urgency to complete deliverables on time

· The ability to multi-task and effectively manage work task changes on the fly

· Ability to work well independently and in a team environment

· Demonstrates initiative, willingness to learn, and continuous performance improvement

Job Types: Full-time, Permanent

Salary: $50,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible Language Requirement:

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Supplemental pay types:

Ability to commute/relocate:

• Calgary, AB T2C 5R4: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Front desk: 1 year (required)
• Administrative experience: 1 year (required)
• Accounts payable: 1 year (required)

Shift availability:

Work Location: One location